To share a folder, see Share an Outlook calendar with other people. Sharing your folders and assigning permissions must be done explicitly. By default, delegates do not have access to private items, but you can change this option when assigning Delegate permissions. If you share and grant Delegate with access to view private items permissions, those delegates will be able to view details of your private appointments. Important: Even if you share and grant Read permissions to your calendar to another user, they will not be able to see the details of your private appointments. Marking a meeting or appointment private can hide some of the meeting details from others in your organization. Hence i would assume that a delegate could potentially see your calendar meetings, private or public.Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2010 Outlook 2007 More. The answer depends on the specific calendar permissions as setup by your IT department or whoever created the shared calendar. Other looking into the calendar will see a private meetingĪdditional readers questions Can delegates see the private meetings?Ī colleague asked me whether a delegate could see Private meetings.The process for Outlook on macOS is surprisingly similar.

Set the permission for Default to be Free/Busy time.Įveryone looking into your calendar, will be able to view if you are either busy or free, but not your appointment detail macOS Outlook privacy settings.

Highlight your calendar in the left hand side.

To do so, navigate to your Calendar tab.

Most probably this is already in place in your company, but anyway worth checking this out.

In the right hand side of the ribbon (Tags group), hit the Private icon, so others sharing their calendar won’t be able to see your meeting details.Īnother option to enhance your calendar privacy is using your calendar permission settings.

Double click the specific meeting / appointment / event / task you would like to make private / hidden.

Here we go: Private appointments and meetings in Outlook Thanks for the question i am unsure of which operating system you are running on, therefore appending a procedure for both Windows 7/8/10 and macOS computers.

Any suggestions on how to accomplish that? I would like to be able to setup personal appointments so that the meeting details are private to me and unavailable / greyed out for others. I am sharing my default calendar with my entire team, so that our calendars are fully visible to all members, including our boss.

Outlook private calendar icon